Automate intranet governance with Engagy360. From update reminders to access reviews, gain full visibility and control while keeping your digital workplace secure, compliant, and always up to date.
Gain instant visibility through governance scorecards and effortlessly scale with self-service tools that ensure your SharePoint environment stays secure, consistent, and always up to date.
When intranet and digital workplace initiatives fail, it’s often not because of the technology itself, but because of people, processes, and weak governance. Without clear rules and accountability, even the most advanced solutions lose momentum. Ownership fades, engagement declines, and valuable information becomes outdated or misplaced. Studies show that poor governance alone is responsible for nearly a third of failed intranet projects, undermining collaboration and trust across organizations.
Reimagine information governance with intelligent automation that keeps your intranet aligned, secure, and sustainable. From proactive content update reminders and regular access recertifications to detailed site audits, site health scorecards, and scalable self-service tools empower your teams to maintain a digital workplace that’s compliant, consistent, and built to evolve with your organization.
Ensure every article remains accurate, relevant, and trusted with configurable update reminders. Engagy360 automatically notifies editors, directly within the article interface, when it’s time to review their content. Notifications are based on predefined review cycles. Editors can confirm that the information remains valid with a single click. Overdue reminders are escalated to area owners.
By embedding this mechanism into your publishing workflow, you maintain a living, continuously validated information repository that keeps readers confident they are accessing the most current and reliable insights your organization can offer.
Proactively prevent content from becoming over-exposed or orphaned with automated recertification workflows. Engagy360 prompts site owners at configurable intervals to confirm their ongoing responsibilities and review editor and visitor lists. A simple, one-click confirmation or adjustment resets the certification timer; lack of response can trigger escalation notifications to compliance teams.
Including this process into your governance framework, ensures that every active site remains under accountable stewardship, memberships stay current, and sensitive information doesn’t linger in unmanaged, unsupervised locations.
Keep every site in top condition with Engagy360’s automated health monitoring framework. Leveraging over thirty validation rules, you can request intranet’s configuration audit to detect issues that can undermine performance, usability, or governance. These include broken links, orphaned or checked-out pages, missing metadata, outdated permissions, and oversized document libraries, along with many other common but often overlooked problems. Each rule is weighted according to its potential business impact, ensuring that the overall health score accurately reflects both technical quality and user experience.
Site owners can generate detailed scorecard reports at any time, providing a clear overview of each site’s condition along with actionable recommendations for improvement. The system highlights exactly what needs attention, enabling editors and local administrators to make targeted fixes without requiring deep SharePoint expertise.
Empower business units to spin up new SharePoint sites without IT assistance using Engagy360 Self-Service Site Creation. Guided templates, ranging from project and team workspaces to document repositories, ensure brand consistency and governance compliance. Site owners can finalize the configuration and define permissions before the go-live.
Engagy360 Self-Service Community Creation feature lets employees establish interest or project-based communities in Viva Engage, even when creation is restricted. Users can request new communities and an approval workflow ensures those communities are created according to the intranet’s governance framework.
Contact us today to learn how Engagy360 Digital Workplace Management tools can simplify governance, boost security, and streamline intranet operations—book your personalized demo now
Book a demo